Studio project management

NOTION TEMPLATE

Easy to use project management template for creative studios, small businesses or tactical teams.

Manage your Work in Progress (WIP) in this streamlined kanban board.

View on Notion

A ‘kanban’ or a ‘works in progress (WIP)’ board is a great way to manage a team of creatives who are all working on different projects.

It represents an opportunity to touch base on how projects are going and empowers team members to ask for help (or offer help) where needed.

It gives visibility to leaders without micromanaging or multiple check-ins and provides a space to manage budgets throughout the project - not just at the end!

I recommend setting up a weekly meeting to run through the WIP board. It shouldn’t take long, about 15-30minutes depending on the size of your team. Some agencies find bi-weekly or even daily WIPs helpful whereas other agencies might suit a fortnightly approach - it’s up to you!

Ask a different team member to lead the WIP each time, working through each card and calling on the assigned team member to provide the update.

  • A digital project management board titled 'Creative Studio - Project Management' with colored sections labeled 'Not started,' 'On track,' 'Workshop,' and 'With client,' listing various tasks and associated details.

    Manage work in progress

    A ‘kanban’ or a ‘works in progress (WIP)’ board is a great way to manage a team of creatives who are all working on different projects.

  • Orange pink flower icon above a project management form titled "Brand Bloom" showing fields for project lead, budget, budget spent, client, next date, phase, and status, with budget of $20,500, 30% spent, phase labeled "Design," and status labeled "Workshop."

    Visibility for Leadership

    Gives visibility to leaders without micromanaging or multiple check-ins and provides a space to manage budgets throughout the project - not just at the end!

  • Screenshot of a guide on how to use a kanban or work in progress board, detailing steps for setting up the template with sample process stages like discovery, design, prototype, development, soft launch, and go live.

    Implementation

    The template contains detailed instruction for how to set up this template to work within your organisation.

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